Educational workflow for connecting calculator assumptions with custodian requests, transaction confirmations, tax records, and post-filing review. It does not recommend a custodian or tell users whether to convert.
5 process steps15 checkpoints
Before Contacting the Custodian
Prepare account facts and calculator assumptions before submitting a Roth conversion request.
3 checks
Confirm eligible source and destination accounts
Identify the traditional IRA, SEP IRA, SIMPLE IRA, rollover IRA, or plan account involved and the Roth account destination.
Caution: Eligibility and plan rules vary. Confirm account-specific rules with the custodian or plan administrator.
Artifact: Account eligibility note
Compare the requested amount with calculator assumptions
Keep a copy of the conversion amount, taxable income, basis, state tax rate, and tax payment assumptions used in the calculator.
Caution: The calculator is a planning worksheet, not a custodian instruction or tax filing document.
Artifact: Calculator scenario
Prepare basis and pro-rata records
Gather Form 8606 history, nondeductible contribution records, and IRA balance records when after-tax basis is involved.
Caution: Do not assume basis treatment without professional review when records are incomplete.
Artifact: Basis record packet
Submitting the Conversion Request
Record exactly what was requested and how taxes are expected to be handled.
3 checks
Record whether taxes are paid from outside funds or withholding
Document whether the user intends to pay estimated taxes from non-IRA money or withhold from the distribution.
Caution: Withholding can reduce the amount converted and may affect penalty assumptions for users under 59 1/2.
Artifact: Submitted conversion request
Confirm gross conversion amount and processing date
Save the requested gross amount, request date, intended tax year, and custodian processing deadline.
Caution: Year-end requests may be subject to custodian cutoffs and market settlement timing.
Artifact: Submitted conversion request
Capture delivery method and account identifiers
Record whether the request was submitted online, by phone, or by form, plus non-sensitive account references.
Caution: Do not store full account numbers in browser notes, share links, or AI prompts.
Artifact: Submitted conversion request
After Processing
Compare the completed transaction with the original calculator scenario.
3 checks
Save the conversion confirmation number
Keep confirmation numbers, transaction IDs, effective dates, and final processed amounts.
Caution: If the processed amount differs from the modeled amount, update the scenario before relying on estimates.
Artifact: Custodian confirmation
Compare gross amount, withheld amount, and net Roth deposit
Separate the amount distributed, amount converted, and amount withheld so the records can be reviewed later.
Caution: A net Roth deposit may not equal the taxable distribution when withholding or fees are involved.
Artifact: Custodian confirmation
Archive the year-end account statement
Save statements that show IRA fair market value and Roth account activity around the conversion.
Caution: Use statements as review records, not as a substitute for professional tax reporting.
Artifact: Custodian confirmation
Tax Form Reconciliation
Connect custodian documents with tax forms and calculator assumptions before filing.
3 checks
Reconcile custodian records with Form 1099-R and Form 5498
Compare gross distributions, Roth conversion reporting, dates, and custodian confirmations.
Caution: Form 5498 can arrive after filing season; keep transaction confirmations for the filing review package.
Artifact: Tax form reconciliation
Review Form 8606 treatment when basis exists
Connect nondeductible basis records with the taxable conversion amount used for filing review.
Caution: Basis errors can materially change taxable conversion estimates.
Artifact: Tax form reconciliation
Prepare a CPA handoff packet
Bundle the calculator PDF, conversion confirmation, tax forms, basis records, and open questions.
Caution: The packet supports review; it does not replace tax software or professional judgment.
Artifact: Tax form reconciliation
Post-Process Review
Use actual transaction and filing data to improve future calculator assumptions.
3 checks
Update the calculator scenario with actual processed amounts
Replace estimated conversion amounts, withholding, and tax payment notes with actual records.
Caution: Keep estimated and actual scenarios separate so assumptions remain traceable.
Artifact: Post-process review
Document differences between estimate and filed result
Record differences caused by taxable income, basis, state treatment, withholding, or other tax interactions.
Caution: Large differences should be reviewed before using the same assumptions again.
Artifact: Post-process review
Store records for future conversions
Archive the review packet with release version, tax year, custodian records, and professional notes.
Caution: Avoid putting sensitive tax documents into share links, analytics events, or AI chat messages.
Artifact: Post-process review
Review Artifacts
Account eligibility noteCalculator scenarioBasis record packetSubmitted conversion requestCustodian confirmationTax form reconciliationPost-process review
This Roth Conversion Calculator is for educational and illustrative purposes only. It does NOT constitute tax, financial, legal, or investment advice. The calculation results are based on the information you provide and the latest IRS tax rules, which are subject to change. We do not guarantee the accuracy of the results. Please consult a licensed Certified Public Accountant (CPA), financial advisor, or tax professional before making any financial decisions.